Privacy statement
1. Introduction
We Connect Data (“WCD,” “we” or “us”) has issued this Privacy Statement (“Statement”) to describe how we handle Personal Data that you may provide to us when visiting our website or the DataScouts SaaS platform(s). We respect the privacy of individuals and are committed to handling Personal Data responsibly and in accordance with the General Data Protection Regulation (“GDPR”). This Statement sets out the Personal Data that we collect and process about you, the purposes of the processing and your rights with regard to your Personal Data.
If you are in any doubt, or have any comments or questions about this Statement, please contact us at the contact details in Section 10 below.
2. Details of processing
WCD processes your Personal Data by different means where our role during the processing of your Personal Data depends on the services we provide through the website and Platforms. Sometimes, WCD acts as a data controller (hereafter “Controller”) which means that it determines the purposes and means for the processing of Personal Data. In other cases WCD act as a data processor (hereafter “Processor”) which implies that WCD only processes the Personal Data under instruction of its Customer and not for its own purposes.
Hereafter we describe how WCD qualifies as Controller or Processor and how it processes your Personal Data through its 1) website, 2) the Platform it manages together with its customers taking into account that it processes the Personal Data for its own purposes, and 3) the Platform provided and managed by its customer.
1) Website
Every person who visits our website www.datascouts.eu (hereafter the “Visitor“) will almost inevitably disclose a certain amount of personal data.
We act as controller for the processing activities we perform through our website (such as contact forms, cookies, …) according to this Privacy Statement. This Privacy Statement explains how WCD collects, uses, and discloses information about you as a website Visitor and other online services provided by WCD that link to this Privacy Statement.
2) Platform
Every person, Customer or User, who uses our SaaS platform (“DataScouts” or “Platform”) will inevitably disclose personal data which will be subject to an agreement between us and the Customer and which will be subject to the Terms of Use between us and the user (hereafter the “User“). You will have access to and have to accept our Terms of Use when registering for the DataScouts Platform.
We act as Controller for the processing activities we perform according to this Privacy Statement as we manage the login credentials and process the Personal Data for our own purposes. This Privacy Statement explains how WCD collects, uses, and discloses information about you as a Customer or User through its platform, websites, mobile applications and other online services that link to this Privacy Statement (collectively, the “Services”).
3) Platform provided to our Customers and its Users
We also process Personal Data under instruction of our Customer when providing the platform as a service to our Customer which determines how to provide access to the platform to the Users and which also manages the login credentials.
With regard to the processing activities of the Users using the Services through the Platform, we do not act as Controller as we process Personal Data solely under instruction of the Customer and its Users and not for our own purposes with as a consequence that we qualify as a Processor.
Please read the privacy Statement of the Customer and User who has granted you access to the SaaS Platform and the accompanying Services to learn about their data practices with respect to the information they collect using the Services.
To the extent that we are acting as a data processor and not a data controller, this Statement does not apply. Our legal obligations as a data processor are instead laid down in the contract between us and the Customer and/or User.
We may require basic information which identifies you as an individual (“Personal Data”), such as your name, email address and phone number in order to provide you the Service you request. We will only use such Personal Data for the purposes of providing information which you have requested, fulfilling business transactions, or for other purposes set out in this Privacy Statement.
We may collect the following information, depending on the Services being used:
Visitor: This data is provided by the Visitor, when the Visitor pays a visit to our website www.datascouts.eu or fills out a form on our website www.datascouts.eu.
Purpose of processing | Categories of personal data | Lawfulness of processing | Retention |
Register the Visitor for attendance to webinars.
We process your data to provide you with access to the webinar and register the participant for attendance. Without completing the required fields, we cannot offer you access to the webinar.
| Webinar participants: First and last name; | The necessity of processing personal data for the performance of the contract, namely, to be able to offer Webinars and conduct proper registration of participation. | After the webinar, the data will be kept for 1 year. |
Provide you with marketing related information via email for which you have consented. You may unsubscribe at any time by clicking on the “unsubscribe” link in the relevant email.
When you register for our services through the DataScouts platform, we will send you marketing related information based on our legitimate interest to send marketing to existing Customers and Users with regard to similar products and services.
| Direct marketing data: First and last name; | Consent with regard to prospects.
Legitimate interest with regard to Customers and Users. This implies Customers and Users who have registered for free trails (a trial version). | Personal data is kept for 1 year.
Personal data is retained for 1 year after termination of the provision of services. |
Responding to information request or questions or comments obtained through our contact forms. | Contact form data: First and last name; Organization (optional); E-mail; Telephone number; Data contained in the communication | Legitimate Interest: to respond to requests, questions or comments or to contact you for inquiries of any kind. | Personal data will be kept for 1 year after the response. |
Activating free trails for the DataScouts platform. | Data for demo: First and last name; Telephone number. | At your request, taking steps to enter into an Agreement. | After the demo the data will be kept for 1 year. |
The processing of such applicant data enables us to manage the recruitment process, assess the suitability of candidates, make an informed decision about who we want to recruit and inform you of the decision regarding your job application.
Besides, we must process data before entering into an employment contract with you and to carry out our obligations under that employment contract. | Job application data: First and last name of the applicant; E-mail; Resume; motivation letter | The necessity of processing personal data for the performance of the contract or in order to take stepst prior to entering into an employment agreement
| The data will be kept for 4 weeks if your application is not successful |
Develop, research, process, safeguard, modify and improve website.
| Technical data: IP address; GPS coordinates; browser type and version; operating system; referral source; duration of your visit page views and website navigation paths, as well as information about the timing, frequency and pattern of the Visitors’ use of the website; | Our legitimate interests, so that the website functions technically in accordance with necessary cookies as referred to in our Cookie Statement which is also published on the website. | See Cookie Statement. |
User: The personal data of Customer and User is collected at the time of their registration on our DataScouts platform or when an Agreement will be entered into.
Purpose of processing | Categories of personal data | Lawfulness of processing | Retention |
Registering you on our DataScouts platform and Providing and managing your account.
You provide these data to us during the creation of your account. Without completing the required fields, we cannot give you access to our DataScouts platform.
In case you log in via Social media platform, we will receive the data (email address, last name) from the respective social media platform provider. | Subscription data: First and last name; Job title or description; Company or organization name (optional); Company address, including country; E-mail address; Telephone number(s) Social media account data
| Necessity for the execution of an agreement (Terms and Conditions) between User and us or at Users request, taking steps to enter into such an Agreement. | Login and profile data is kept for a period of 12 months from the date of each login. After termination of the agreement or after removing the user account, the personal data will no longer be processed/stored, to the extent the data is no longer required with regard to potential liability claims. |
Customer management, customer administration (such as invoicing) | Customer data: Name and first name contact person telephone number and e-mail address contact person
| Execution of a contract between User and us or at Users request, taking steps to enter into such an Agreement. | Personal data is kept for for a period of 12 months from the start date of each Agreement. After termination of the Agreement, the personal data will be stored for 10 years |
To purchase various functionalities of our DataScouts platform and perform business transactions. | Business Transaction data with Users: Bank card details; Bank account number; Date and time of transaction; Transaction characteristic. | Execution of an agreement (Terms and Conditions) between the User and us | The data is not stored or processed by us, but you will be forwarded to a third-party website that will processes the payments. The User fills the requested data on the website of the third-party payment provider. See for more information point 8.2. of this Privacy Statement |
Develop, research, process, safeguard, modify and improve the DataScouts platform. Customise the information provided to the User on the DataScouts platform. | Technical data: IP address; browser type and version; operating system; referral source; duration of Users visits page views and website navigation paths, as well as information about the timing, frequency and pattern of Users use of the DataScouts platform; | Our legitimate interests, so that the DataScouts platform functions technically in accordance with necessary cookies as referred to in our Cookie Statement. | See Cookie Statement. |
Send correspondence to your e-mail address, including sending password verification and retrieval links, billing, account management information, answers to queries/suggestions, customer support and other notices related to DataScouts.
| Communication data: including content of the communication (usually email address name and surname) and the metadata associated with the communication. | Legitimate Interest: to respond to requests, questions or comments or to contact you for inquiries of any kind. | The data will be kept for 10 years after the response. |
Provide you with marketing related information via email for which you have consented. You may unsubscribe at any time by clicking on the “unsubscribe” link in the relevant email. | Direct marketing data: First and last name; E-mail.
| Consent | Personal data is kept for 1 year. |
In addition, we may process your personal data when necessary to comply with a legal obligation to which we are subject. Without prejudice to the above, we may retain your personal data when necessary for the establishment, exercise or defense of legal claims, whether in judicial proceedings or in administrative or extrajudicial proceedings. The legal basis for this processing is our legitimate interests, namely the protection and exercise of our legal rights.
We also may process your personal data when necessary for protection against fraud and security breaches. The legal basis for this processing is our legitimate interests, namely fraud prevention, network and information security. The relevant personal data will be processed which are necessary for us to carry out an action for aforementioned purposes.
We may receive information about you from outside sources, such as commercially available demographic or marketing information, and add or combine it with your information to provide better service to you.
3. Who We Share Your Personal Data with?
Within WCD
Employees, contractors and agents of WCD may be given access to Personal Data which we collect, but their use will be limited to the performance of their duties and the reason for processing. Our employees, contractors and agents who have access to your Personal Data are required to keep that information confidential and are not permitted to use it for any other purposes.
The data centers for the DataScouts platform are located in Belgium.
Service Providers (processors)
WCD will never sell, rent or disclose to unaffiliated third parties your Personal Data unless we have your permission or are required by law to do so. When we permit a Service Provider (processor) to access Personal Data, we will implement appropriate measures to ensure the information is used in a manner consistent with this Statement and that the security and confidentiality of the information is maintained.
In other words: We use processors because it is necessary for the provision of our Services. In this case, we will enter into a written agreement with the processor whereby the security of your personal data is guaranteed by the processor. The processor will always act in accordance with Our instructions.
We use the following categories of processors:
- Companies we have engaged for marketing purposes;
- Companies we have engaged for ICT -technical support and hosting purposes;
- Companies we have engaged for administrative purposes;
- Companies we have engaged for communication purposes;
- Companies we have engaged for analytical purposes;
Providing your personal data to third parties other than our Processors
In principle, we will not share your personal data with third parties (other than processors) for any purpose, subject to the exception below.
In some circumstances, we may be required by law to share certain personal data, including yours, if We are involved in legal proceedings or to comply with legal obligations, a court order or the instructions of a governmental authority.
4. International transfer (outside EEA) of your personal data
In principle, we process personal data within the European Economic Area (the “EEA“). The EEA consists of all EU member states plus Norway, Iceland and Liechtenstein. This means that your personal data will be fully protected under the General Data Protection Regulation or according to equivalent legal standards.
5. Visitors and Users rights
Right to access
Visitors and Users (hereinafter: “you “or “your”) have the right to obtain information about the processing of their data. Thus, you have the right to know the purposes of the processing, the categories of data concerned, the categories of recipients to whom the data is transmitted, the criteria used to determine the data retention period, and the rights that you can exercise on your data.
Right to rectification of your personal data
Inaccurate or incomplete personal data may be corrected. It is primarily the responsibility of the User to make the necessary changes in his settings himself, but you can also request us in writing.
Right to erasure (or “right to be forgotten”)
You also have the right to obtain the erasure of your personal data under the following assumptions:
- Your personal data is no longer necessary for the intended purposes;
- You withdraw your consent to the processing and there is no other legal ground for processing;
- You have validly exercised your right of opposition;
- Your data has been illegally processed;
- Your data must be deleted to comply with a legal obligation.
Right to restriction of processing
In some circumstances, you have the right to restrict the processing of your personal data. These circumstances are: if you dispute the accuracy of the personal data; the processing is unlawful, but you oppose its erasure; we no longer need the personal data for our processing, but you need personal data for the establishment, exercise or defense of legal claims; and you have objected to the processing, pending verification of that objection.
Right to object
You have the right to object to our processing of your personal data for reasons relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for the purposes of the legitimate interests pursued by us. If you raise such an objection, we will cease processing the personal data unless we can demonstrate that there are compelling legitimate grounds for the processing which override your interests, rights and freedoms, or that the processing is for the establishment, exercise or defense of legal claims.
You have the right to object at any time to the processing of your personal data for direct marketing purposes. We will stop processing your personal data unless we can demonstrate that there are compelling legitimate reasons for the processing which prevail over your right to object.
Right to data portability
You have the right to obtain any personal data which you have provided us in a structured, commonly used and machine-readable format. At your request, this data may be transferred to another provider unless it is technically impossible.
Right to withdraw your consent
You may withdraw your consent to the processing of your personal data at any time, for example for direct marketing purposes. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
You may exercise your rights with respect to your personal data via e-mail sent to [email protected]. We will respond to your request within one month of receiving your request. Normally, we strive to provide a complete response within that time. However, in some cases, especially if your request is more complex, more time may be required. You will be kept fully informed of progress.
6. The right to lodge a complaint with a supervisory authority
If you believe that our processing of your personal data is in breach of data protection legislation (GDPR), you have the right to lodge a complaint with the data protection Supervisory Authority. In Belgium, the supervisory authority is the Gegevensbeschermingsautoriteit (GBA).
Contact details:
Data Protection Supervisory Authority Belgium (Gegevensbeschermingsautoriteit)
Drukpersstraat 35, 1000 Brussel
+32 (0)2 274 48 00
7. How We Protect Information
We use industry standard protocols and technology to protect your registered user information and personal data in order to guard and encrypt data for transmission in a format that prevents data theft by unauthorized third parties, including internal reviews of our data collection, storage and processing practices, security measures, and physical security measures.
However, please take into account that the Internet and email transmissions are not secure or error free communication means.
We also urge you to take additional steps on your own to safeguard and maintain the integrity of your information. For example, you should never share your Account or login information with other people and be sure to sign off when finished using a shared or public computer.
We urge you to be aware that if you use or access our Services through a third-party computer network (e.g., internet café, library) or other potentially non-secure internet connection, such use is not recommended and is solely at your own risk.
It is your responsibility to check beforehand on the privacy and/or security policy of your network prior to accessing the Services. We are not responsible for your handling, sharing, re-sharing and/or distribution of your information except as set forth in this Privacy Statement.
8. Third Party Services
Generally
Our Services may also implement hyperlinks to the websites of our partners and other third parties. If you click on such links, you are choosing to visit such websites, and will be redirected thereto.
If you click on a third-party link, our Policy/Statement and Service terms are no longer applicable, and your browsing is at your own risk. We are not responsible for the privacy and personal data practices used by such third parties (including any tools, cookies, information or content contained thereinto), and we do not have control over the manner in which such third parties may collect, process, treat or use your personal data.
You are strongly advised to check the privacy settings, policies and/or notices applicable to such third-party sites and services prior to browsing or using such third-party websites and/or services.
Financial data and information
We use third party payment processing platforms. These platforms will request you to disclose them sensitive personal data (e.g., credit card number, account username and password) in order to complete purchases and operations related to our Services.
Such third-party payment processing platforms are governed by their own safety standards, policies and terms of use. We shall not be liable for their operation, safety or otherwise their functioning.
We strongly advise our users to engage in online safety measures in order to protect their financial information, here in the Site and elsewhere. We will not collect or store any sensitive financial data of yours.
9. Updates to This Notice
WCD reserves the right, in its discretion, to make changes to any part of the SaaS products, platforms or this Notice. WCD may change Notice from time to time by updating this page. Users will be clearly informed of substantial changes via email.
This Notice is effective from August 14, 2025
10. Contact Information
If you have any questions about this Privacy Statement, or wish to make a complaint about our data handling practices, you may contact:
Data Protection Officer
Jan Vansteenlandt
We Connect Data BV
Sint-Amandsstraat 86
1853 Strombeek-Bever
Belgium
Company Number: BE0650 599 388
Phone: +32 477 280 200
Email: [email protected]
Last update: 14/08/2025
